Registration and Student Affairs Division

Role of the Registration and Student Affairs Division

The Registration and Student Affairs Division is one of the essential administrative pillars of the College, responsible for managing the academic and procedural pathway of students from the admission stage until they obtain their university degrees. The division operates in accordance with the regulations and instructions of the Ministry of Higher Education and Scientific Research and the University, ensuring accuracy in procedures and efficiency in the services provided to students.

The division consists of four main units that collectively form an integrated system, each carrying out specialized tasks aimed at enhancing the quality of services offered. These units are:

1. Admission and Registration Unit
This unit is responsible for receiving students admitted through central admission or direct admission channels, completing both initial and final enrollment procedures, and organizing student files in electronic and paper formats. It ensures that admission data align with ministerial and university regulations. The unit also oversees processes such as transfer, hosting, and modification of admission, serving as the formal starting point of the student’s academic journey in the College.

2. Student Affairs Follow-up Unit
This unit manages students’ academic progression throughout their years of study. Its duties include documenting and transferring grades, processing requests for postponement or withdrawal, addressing academic issues, and providing departments with required student information. It also handles the issuance of university IDs and official letters, offering administrative support to maintain an orderly and transparent educational process.

3. Alumni and Certifications Unit
This unit supervises all graduation procedures, beginning with verifying graduation requirements, preparing graduation documents in both Arabic and English, and issuing official letters addressed to government and non-government institutions inside and outside Iraq. It also manages certification processes in coordination with the University Presidency and relevant authorities, offering continuous support to graduates after completing their studies.

4. Documents Verification Unit
This unit specializes in verifying the authenticity of students’ and graduates’ academic documents, ensuring the accuracy of their information and their consistency with official records. It plays a critical role in safeguarding academic integrity and protecting the College from cases of manipulation or forgery by following rigorous and approved verification procedures.

Through these four units, the Registration and Student Affairs Division provides a comprehensive service system built on accuracy, transparency, and efficiency, contributing to the advancement of the educational process and strengthening students’ trust in the academic environment of the College.

 Assistant Professor Dr. Saddam Ali Saleh Hammadi
  Head of Registration and Student Affairs Division