Registration and Student Affairs Division 

The Registration and Student Affairs Division is one of the most important administrative and service units in the College, as it is responsible for all student-related procedures from the moment of their admission until graduation. The division operates in accordance with the regulations of the Ministry of Higher Education and Scientific Research and the University Presidency. It oversees the organization of admission processes, documentation of students’ academic records, monitoring of their administrative and academic progression, and ensuring the smooth flow of all procedures related to study, registration, scheduling, and record management.

The division contributes significantly to maintaining a well-organized academic environment through direct communication with students, providing them with accurate academic information, offering administrative support, and coordinating procedures among academic departments and official bodies inside and outside the University.

Registration Unit

The Registration Unit serves as the first gateway to a student’s academic journey and is responsible for all procedures related to student admission, registration, and follow-up throughout their years of study.

Key responsibilities of the Registration Unit include:

• Implementing admission and enrollment procedures for newly admitted students in academic departments.
• Updating students’ academic records throughout their study years.
• Organizing class schedules and examination timetables in coordination with academic departments.
• Processing student transfers between departments or colleges according to regulations.
• Managing withdrawal, postponement, and discontinuation records.
• Ensuring the accuracy of student information within the University’s academic system.

This unit ensures a well-organized and smoothly managed academic path for students from the start of their studies.

Certificates and Documents Unit

The Certificates and Documents Unit is responsible for issuing and authenticating all official documents related to students and graduates, ensuring their accuracy and alignment with approved academic records.

Main responsibilities of the Certificates and Documents Unit include:

• Issuing graduation documents in both Arabic and English.
• Preparing, printing, and authenticating graduation certificates and transcripts.
• Responding to official correspondence related to verification of credentials.
• Documenting and processing graduate-related requests for internal and external institutions.
• Archiving paper and electronic records of students and graduates.
• Following up on credential verification procedures in coordination with the Registration Unit and the College Dean’s Office.

This unit plays a central role in serving graduates and official institutions by ensuring the academic reliability of issued documents.

Student Data Unit

The Student Data Unit is responsible for managing, processing, and safeguarding students’ electronic data, ensuring the accuracy and continuous updating of the College’s student database.

Key tasks of the Student Data Unit include:

• Entering and updating student information in the University’s approved electronic systems.
• Tracking examination results and recording grades in coordination with academic departments.
• Preparing semester and annual student lists and academic performance reports.
• Producing statistics regarding student numbers, success rates, and submitting official data to relevant authorities.
• Maintaining confidentiality and accuracy of information according to administrative standards.
• Supporting College divisions and departments with accurate data for academic decision-making.

This unit enhances the quality of student information management and facilitates efficient administrative coordination within the College and the University.

 Assistant Professor Dr. Saddam Ali Saleh Hammadi
  Head of Registration and Student Affairs Division